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Office & Special Projects Manager

Penticton, BC, Canada

Job Type

Full Time

Workspace

On-Site

About the Role

The Office & Special Projects Manager reports directly to the Executive Director.

Requirements

  • Provide quarterly reports for City of Penticton & Board that are accurate and delivered in a timely manner.

  • Complete accurate annual reports required for MRDT or Co-Op Projects and deliver to the City of Penticton and Destination BC in a timely manner.

  • Ensure all important Society documentation including financials and board materials are up to date and filed correctly.

  • Compile and record all relevant marketing KPIs for accurate reporting.

  • Payables/Receivables/Banking including recording and verifying all company credit card expenses and electronic transfers.

  • Prepare agendas, report packages required for TP Board Meetings including the AGM.

  • Manage and administer the CRM Database and arrange training sessions for staff as required.

  • Ensure all electronic files are stored in an accurate and orderly manner.

  • Manage delivery of and reporting required for special projects (e.g. Event Marketing Support, Culinary Trails, Accessible Tourism, Visit South Okanagan).

  • Support Executive Director and other TP staff with administrative duties.

  • Assist with development of annual Marketing Plan and Budget.

  • Generate invoices and assist Member Services Manager with timely collection of payment as required.

  • Conduct bi-weekly check of Visitor Centre sales and handle banking of any cash/cheque payments.

  • Check all payable invoices to ensure correct coding and provide relevant information and reports to TP Bookkeeper.


Qualifications

  • Post-secondary degree or diploma in area of administration/project management.

  • Minimum 5 years’ experience in office management.

  • Minimum 2 years’ experience in a hospitality/tourism sector.

  • Previous experience in a supervisory role.


Salary/Wage

50-60k


Other Perks/Benefits

Vacation, Sick Days, Statutory Holidays per BC Government Employment Standards


Accessible Employer: Yes

Open to International applicants with valid Canadian Work permits: Yes

Job Application

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