About the Role
We are searching for a full-time Administrative Assistant reporting directly to the Director of Operations. This position is responsible for the daily management of the flow of information, such as emails, written correspondence, voice mails and creating or distributing reports, filing, research and general administration duties to facilitate the Director of Operations.
Requirements
Communication organization and prioritization; emails, written correspondence, voice mail
Schedule meetings and interviews for Director of Operations, confirm and communicate with all parties involved
Project assistance as directed by the Director of Operations
Assisting Guest Relations Coordinator when needed
Create spreadsheet and invitations for the weekly RG Reception
Computer file maintenance
Liaison with Sr. Department Managers by way of following up on tasks assigned by Director of Operations
Participation as needed in events and special occasions
Facilitate the smooth transfer of information between departments
Cover the Guest Reception Desk during Front Office Meetings when needed
Attend and participate in Sustainability & Safety Committee Meetings
Make room reservations when necessary
Administrative tasks such as photocopying, filing, creating spreadsheets and management systems
Other tasks as directed by the Director of Operations
Requirements:
Ensure efficient and personalized guest service meeting and exceeding Relais & Chateaux, AAA 4 & 5 Diamond, and Forbes Standards
Detail oriented
Superior communication and language skills
Professional in appearance and attitude
A positive & pro-active attitude
Working knowledge of MS Office (Word, Excel, Outlook, Maestro)
Good time management skills
The ability to work independently
Respects & upholds privacy and confidentiality as position comes in contact with confidential information
The candidate must have the ability to make a 24-month commitment to position
Salary/Wage
51,000
Accessible Employer: Yes
Open to International applicants with valid Canadian Work permits: Yes
Job Application
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