Events and Ambassador Manager

Lead the planning and coordination for a variety of tourism-led special events ranging from small industry events to large festivals.

• Schedule and coordinate the activities of staff, volunteers, and contractors for special events.

• Schedule Superhost Training for staff, volunteers and local businesses.

• Manage budgets related to the planning and execution of special events.

• The ability to prepare and maintain event records and reports.

• Coordinate a tourism presence at select community-led special events.

• Coordinate marketing plans with Destination Marketing Staff including website and social media channels

• Process applications and permits and provide post-event evaluations.

• Solicit Sponsors, prizes, and in-kind donations. Seek out grants or other sources of funding to support destination development initiatives.

• Create and oversee risk management and safety plans.

• Ensure all aspects are “on-brand” and align with City and Tourism Abbotsford policies and procedures.

• Organize and attend relevant meetings which may include creating meeting schedules, and agendas and taking minutes.

• Attend various public functions and tourism events,

• Act as a resource for the community regarding Special Events

• Other duties as required

Desired Skills

• Considerable knowledge of large-scale special events planning, logistics, implementation, and evaluation, as well as knowledge of the Abbotsford community.

• Sound knowledge of methods, policies and procedures applicable to public events.

• Considerable knowledge of the interests and functions of the local community, community groups and agencies, and available community resources.

• The ability to direct, supervise and facilitate the planning and execution of community events, including implementing large special events.

• A high level of interpersonal skills, flexibility and adaptability, and the ability to work independently with sound judgment.

• The ability to skillfully manage divergent community expectations and dynamics while establishing and maintaining working relationships with external groups and organizations.

• Proficiency with Word, Excel, and PowerPoint. Sound knowledge in Adobe and Canva.

• Collaborate with local tourism businesses on the delivery of special events.

• Prepare and submit quarterly activity and performance reports to the Executive Director.

• Outstanding service skills and a desire to help others…’ what’s best for the rest’,

• Excellent interpersonal skills and a positive, can-do attitude,

• Excellent writing skills including proper spelling, grammar, punctuation and tone – ability to accurately proofread marketing materials,

• Ability to create and maintain effective working relationships with a variety of stakeholders,

• Ability to anticipate needs and appropriate timing of internal and external communication,

• A strong desire to learn and a passion for Abbotsford and the Fraser Valley.

• Creative thinking and problem-solving,

• Strategic thinking with the ability to influence, engage and motivate others to action,

Salary/Wage

65000

Other Perks/Benefits

Salary range $65,000 - $70,000 Flexible work arrangements and schedule, including some work from home opportunities, •Health and dental benefits package and RRSP program (following 3-month probation).

Recommended Training

SuperHost Foundations of Service Quality

SuperHost Service For All

Foundations of Workplace Safety (includes WHMIS)

Serving It Right

An Introduction to Equity, Diversity, and Inclusion (EDI)

Accessible Employer: Yes

Open to International applicants with valid Canadian Work permits: Yes