About the Role
Working out of our Head Office, the Project Coordinator will be involved in the development and construction of Toptable Group’s new and existing restaurant portfolio.  The incumbent will contribute to the entire project lifecycle from conceptual design through to the end of construction; collaborating with a wide range of internal and external teams such as operations, construction, finance, legal, marketing, and various external consultant teams through the development cycle.  The incumbent will play an important role in keeping projects on schedule and on budget. 
ESSENTIAL DUTIES AND RESPONSIBILITIES: 
(Other duties may be assigned as required)  
Assist the construction and development team in managing all activities throughout the project lifecycle, including quality control, schedule, documentation and other factors necessary for success 
Coordinate the activities of the designers, contractors, building operations, and landlords to ensure timely information is exchanged to complete action items  
Facilitate project meetings with internal and external stakeholders as needed 
Manage general administrative and record keeping functions to ensure project information is readily available, maintaining accurate and relevant project records and reports 
Manage and respond to RFI’s, CO’s, SI’s, Submittals and other project correspondence through Project Management Software platforms 
Assist in reviewing drawings and specifications for design inconsistencies, conflicts, and approvals  
Maintain communication and cooperation between ownership, consultant teams, internal stakeholders, and contractors 
Coordinate the drafting and issuance of project proposals, tenders, budgets, and preliminary schedules and track progress 
Source specialty materials and products as required 
Proactively provide all relevant project information to the team; keeping key stakeholders informed about project status and issues that may impact project success 
Travel to and from project for site visits, construction meetings, updates, etc. 
Requirements
Minimum 2 years of work experience, preferably in project management or construction
Bachelor’s Degree in Business Administration, Project Management, or a related field
Proven success in a results-driven organization with a demonstrated understanding of project management concepts
Excellent interpersonal and communication skills, with an ability to interact effectively with diverse client groups
Working knowledge of project invoicing and financials
The ability to think independently; possess good judgment and problem solving skills
An organized individual with the ability to manage multiple responsibilities simultaneously
A team player with a strong client service focus
Proficient in MS Office suites
Ability to travel locally as required
Accessible Employer: Yes
Open to International applicants with valid Canadian Work permits: Yes
Job Application
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