Administrative Assistant

• Communication organization and prioritization; emails, written correspondence, voice mail

• Schedule meetings and interviews for Director of Operations, confirm and communicate with all parties involved

• Project assistance as directed by the Director of Operations

• Assisting Guest Relations Coordinator when needed

• Create spreadsheet and invitations for the weekly RG Reception

• Computer file maintenance

• Liaison with Sr. Department Managers by way of following up on tasks assigned by Director of Operations

• Participation as needed in events and special occasions

• Facilitate the smooth transfer of information between departments

• Cover the Guest Reception Desk during Front Office Meetings when needed

• Attend and participate in Sustainability & Safety Committee Meetings

• Make room reservations when necessary

• Administrative tasks such as photocopying, filing, creating spreadsheets and management systems

• Other tasks as directed by the Director of Operations

Requirements:

• Ensure efficient and personalized guest service meeting and exceeding Relais & Chateaux, AAA 4 & 5 Diamond, and Forbes Standards

• Detail oriented

• Superior communication and language skills

• Professional in appearance and attitude

• A positive & pro-active attitude

• Working knowledge of MS Office (Word, Excel, Outlook, Maestro)

• Good time management skills

• The ability to work independently

• Respects & upholds privacy and confidentiality as position comes in contact with confidential information

• The candidate must have the ability to make a 24-month commitment to position

Salary/Wage

51,000

Accessible Employer: Yes

Open to International applicants with valid Canadian Work permits: Yes